ITG/New Member

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New Recruit Set-Up Process



This page describes the process for setting up a New Recruit.

To set up a new Recruit you must first be assigned as a Recruitment Officer TS3TO.png by a Senior Recruitment Officer (SRO) or an appropriate Command Staff member.

You must be always be available to take applicants that are waiting in the "New Applications Wait Here For a RO" Teamspeak (TS) channel when you are on Teamspeak.

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New applicants that are waiting in Teamspeak always take priority, except for those RO's participating in competitive matches. A courteous message can be sent in TS if you can not set them up straight away. Once the applicant has been contacted, ask them to move to either "Enlistment Room 1" or "Enlistment Room 2" subchannels located under the "Initial Training Group Only" main channel. Having them move to an Enlistment Room will also let other members know the applicant has been contacted

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Applications Admin

  1. Check for the new recruits application in the Admin section.
  2. This is accessed from the "Admin" option under the "RIP" heading at the top of any RIP website page.
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  1. Once in 'Admin' select "applications"
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This is an example of the applications screen
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NOTE:

All New applications will appear under Fresh Meat


Precheck the Applicants Details

When you log into the Applications Admin for any new applications that have been submitted, these prechecks can be made. Having the prechecks completed prior to the applicant joining our Teamspeak will help to make the enlistment process far more efficient.

Caution: Take into consideration that many names have been used by other players and we do not want to reject applicants in error.

Pre Checks should include:

  • Age of applicant. 18 and over ONLY. (Under 18s may join if they are related to an established member)
  • Google the exact player name for possible issues
  • Check Applicants SteamID64 at http://steamrep.com/ https://steamid.eu/ and http://vacbanned.com/ We do not accept VAC bans at all.
  • Check the Applicants Steam Profile. Make sure it is free of any objectionable content such as racial, homophobic, sexist and anti-Semitic slurs or artwork. Also check Steam groups, friends and comments for the same content. If Profile is set to Private, you must wait until Applicant appears in Teamspeak and have them open the page for review.
  • Occasionally a Bot may create an account, these can be set to rejected immediately.
  • Set unsuccessful applicants to 'rejected' and save only after the applicant has been spoken to in Teamspeak. Refer to a Senior RO or ITG Commander/2IC for advice or a decision if you are in question.


NOTE:

All pre-checks completed should be recorded with a note on the application. Please include your Name and the date
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Applicant is waiting in Teamspeak

  • Ensure all pre-checks on their application have been made. If they have just applied prior to entering Teamspeak, start the precheck process whilst they wait.
  • Application has to be rejected? Be open and honest with the applicant as to why, or refer to a Senior RO, ITG commnader or Command Staff.
  • Ensure the Applicants forum name is correct and the Date of birth is in the correct format for the system (Year-Month-Day).


The following image shows the Fresh Meat list:
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White: Over 18 and Correct Forum name
Yellow: Issue with Application Date format, Current Forum Username is Incorrect or applicant is under 18
Red: Under 18


Correct Forum Name

  • Applicants forum name must be the same as his/her Game Name as the two systems are synced together. Once enlisted, the applicants Teamspeak name should also match their game and forum name for member identification purposes.
  • If the Forum name has not been registered, is not the same Forum name as on the application or does not match the Game name, the entry will display RED. (See image below)
Forumnamered.png


NOTE:

  • When the Forum name is correctly displayed the ROW will default to White.
  • In certain cases an application can be accepted with the name they registered with as it can be changed to correct name by the Head of ITG or any member of the Command Staff after accepting


Date Of Birth Format

The correct format for the applications admin is YEAR-MONTH-DAY e.g 1983-05-27


Ready to Enlist New Recruit

If the application is acceptable and you are ready to start the enlistment process on Teamspeak, select yourself as TO (RO) in the "Assigned To" list, set the status to Processing and click 'Save'.

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  • Move them down to one of the Enlistment rooms in the Initial Training Group Area of our Teamspeak.
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What you Must Explain/Cover in your Chat

Go through the introduction to the CLAN and point out some of these key points:

  • First and foremost we are a mature multi-gaming clan
  • Everyone must show respect for members and public players at all times
  • Recruits and Full Members (Pvt. & above) are welcome to play any of the games we host
  • [RIP] Relies on Donations of which can be made through Paypal on our website
  • Donators will be assigned as reserved slot holders where possible
  • [RIP] will always make room for Members and Recruits on our servers
  • Recruits and Members are encouraged be active on our forum to keep themselves updated on events/news
  • All Recruits and Members must be on our Teamspeak when on our game servers
  • All Recruits and Members must ensure they wear the [RIP] clan tags when on our servers
  • If seen playing with different Tags you will be deemed as having left the clan
  • All Recruits and Members are responsible for knowing and understanding all Server, Clan and Forum rules
  • All Server rules must be upheld on all our servers at all times
  • Details of our Server, Clan and Forum rules can be found in our WIKI. Quick link at top of any RIP website page.
  • The RO is your main point of contact for 30 days until you are made a full member (Pvt.)
  • RO has the ability to extend recruit period IF there is lack of forum and game activity and also by not replying to correspondence from RO!
  • If you are unable to game for more than 2 weeks post up in the "Notice for Leave" thread in forums, to avoid being made M.I.A (missing in action)
  • Speak about activity on forums. Encourage logging in and posting.
  • We do not allow Custom Sig's on our forums

Add Recruit to Forums

  • If they have not already done so get them to register in the forums. This can be done from the main Website Menu:


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  • Once they are registered, add them to the New Recruits forum, this is done via your User control panel in the forums. To get there, click "New Messages"


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  • Then from the Usergroups tab select Manage groups on the left, then find "Recruits" and click Manage Users


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  • At the bottom of the page you will have the Add users panel. Add the recruits name and ensure that you also select YES on the Set as default group: option. If this is not done then the users name will not appear in pink in the forums


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  • Once they have been added to the Recruits group they will be able to see the Recruiting office section in the Board Index page of the forum


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Direct the Recruit to the Recruiting office section on the Board Index page of the forums and get them to do the following:

  1. Show them where to find the Introduction to [RIP] Manual a link is in the Recruiting Office forum.
  2. Get them to post in the board Recruit Enlistment area (Instructions for posting can be found in the forum itself) The title of the post should be the Recruits name.
  3. Sign off the Post with a reply and Lock the post.
  4. Get them to post in the board Introductions to introduce themselves to the clan. The title should be the Recruits name..
  5. Post a reply to your recruits Introduction post.



Give Your Recruit a Forum Tutorial

  • After your Recruit has made the necessary forum posts, give a brief tutorial of how to quickly navigate the Forums.
First show them the Board Index link on the top left of the navigation bar:
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  • On the Board Index page, direct the Recruit to the View Unread Posts and View New Posts links just below the date. These links will take Recruits to the latest posts as well as older posts they have not yet viewed.
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  • Next, show your Recruit the Roster link
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  • Then show them the Recruits Roster as well as their Main Game Roster (Squad as an example here)
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By giving them a quick tutorial of the Forums, you can be sure your Recruit will be informed of the latest RIP news and events.


Adding Recruit to Teamspeak and RIP Recruit Sheet

  • Now add them to the Recruits group in Teamspeak. This is done by right clicking them in TS and moving to Set Server Group then selecting the Recruits [Perm] option:


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  • Once they've been added to Teamspeak, add them to the RIP Recruit Sheet found HERE


On the RIP Recruit Sheet, add the Recruits name, your name, the date and the Recruits main game (Platoon). If no main game, mark entry "Other". Also, if known, add whether the Recruit intends on playing Casually or Competitively. If they have no main game (Platoon) but want to play all games equally, mark the last entry "TA/Casual" (TA=Territorial Army)


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The "Private Message Status" Area is where you will keep track of each weekly Private Message sent to your Recruit and the response you receive, if any. Mark "Y" for YES when sent and "Y" "N" if reply received or not. Do this each week on the same day (preferably Sunday) for each Recruit you have.


Complete The Application

  • When you have completed the Recruit's enlistment, go back to their application and set the status to Accepted and Save. Once this is done, the application will disappear from view and be set to a "transfer" status for the ITG Commander to transfer to the Recruits roster.
  • If you were not able to complete a fundamental part of the enlistment process, refer to a SRO and set Status back as Pending. Also, add a note with your name and a date stamp.
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Adding [RIP] Tags

  • Get the Recruit to add [RIP] tags to their Steam Profile Only and NOT to in-game settings
  • Make sure the Recruit understands that their name must be the same on Steam, Forums and Teamspeak
  • [RIP] tags MUST be worn when playing on our servers


Make them feel Welcome

  • If the Game they play has members playing at the time try your best if possible to introduce the New Recruit to them.
  • Ensure they have no questions
  • Thank them for choosing [RIP] and wish them a long service


What happens now?

The ITG Commander will then approve the application by assigning the Recruit Rank and Sig in the forums and deploying them into the Recruits Platoon for 30 days


Stay in contact

  • Using our forums please try and stay in contact via private messages sent the same day each week
  • A weekly letter to each of your recruits goes along way to encourage them to become and stay active
  • Report lack of response's to the Senior Recruitment Officer (SRO)
  • Extensions/delay to becoming a Member (Pvt.) will be considered
  • The Recruitment Officer's job finishes when the New recruits make it to Private
  • Any issues need to be reported to a SRO or ITG Commander


Example of a short PM to recruit/s:

Hi (Recruit's Name),

(INSERT YOUR NAME) here, just checking to see how you are all getting on within RIP?

I remember what it was like when I first joined, so if there is anything I can help you with or if you have any questions then please don't hesitate to ask. This is what I am here for and if i don't know the answer I will find it out for you.

Don't forget we have various training and matches scheduled so sign up! We also have RIP v the World every Friday! So remember to be active on these forums and say hi to the newer members!

kind regards

(INSERT YOUR NAME)

[RIP] Recruitment Officer